This Position is now Closed

Position: Temporary Freelance Virtual Assistant (VA) – CLOSED
Duration: July 8 – September 30, 2024
Hours: 10-15 hours per week

Who We Are:

Elle Marketing and Events is a dynamic marketing agency specializing in comprehensive marketing solutions, including digital marketing, event planning, social media management, and branding. We pride ourselves on delivering exceptional results and personalized service to our clients, ranging from local businesses to large corporations. Our team is passionate about creativity, collaboration, and achieving excellence in everything we do.

What We’re Looking For:

We are seeking a dedicated and detail-oriented Temporary Freelance Virtual Assistant to join our team and cover a maternity leave. This role requires a commitment of 10-15 hours per week from July 8 to September 30, 2024. The working hours will be in the mornings on Mondays, Wednesdays, and Fridays, including a team meeting on Monday at 10:00 am MST. The ideal candidate will have excellent organizational skills, a proactive attitude, and the ability to work independently.

Key Responsibilities:

  • Email Monitoring & Recaps:
    • Monitor incoming emails and provide basic responses, summaries and recaps as needed.
    • Ensure timely responses and follow-ups on critical communications.
  • Meeting Recaps & Action Items:
    • Listen to recordings of virtual meetings and take detailed notes.
    • Compile and distribute meeting recaps and action items to relevant team members.
    • Add tasks to the project management tool based on meeting outcomes.
  • Data Entry in Project Management Tool:
    • Enter and update data accurately in our project management tool.
    • Ensure all project details are current and organized as directed.
  • Task Monitoring in Project Management Tool:
    • Monitor tasks and deadlines within the project management tool.
    • Follow up with team members on task statuses and progress.
  • Minor Reporting:
    • Assist in generating minor reports related to project status and team performance.
    • Compile data and present it in a clear, concise manner.
  • Skills & Qualifications:
  • Previous experience as a Virtual Assistant or in a similar administrative role.
  • Basic skills in using project management tools.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • Attention to detail and ability to multitask.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Reliable internet connection and ability to work remotely.

How to Apply:

If you are a motivated individual looking for a temporary freelance opportunity, we would love to hear from you. Please submit your resume and a brief cover letter outlining your relevant experience and availability to hello@ellemarketingandevents.com

Elle Marketing and Events is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

 

Jen, Client Account Manager, Elle Marketing and Events
at the studio photography team shot
Meet our Team